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Linda Mackie Photography is looking for a professional and driven Personal Assistant with previous customer service and office experience to help grow her business.

The Personal Assistant position will begin as casual, part time at around ten hours per month, but will gradually grow into more as the business grows. During this growth period, one of your main tasks will be to develop and document the position itself. This way, as the studio grows, various tasks can be handed off so you may be able to transition into the Studio or Marketing Manager. This is a contract position and a trial period will be agreed upon to see if the role is working out for both of us.


  • respectful
  • warm/kind
  • intuitive
  • independent/self-driven/motivated
  • full of integrity
  • fast learner
  • clear and honest communicator
  • dependable
  • trustworthy
  • easy going
  • flexible
  • enthusiastic

RESPONSIBILITIES may include, but are not limited to:

  • Manage client/customer communications via email, phone and text
  • Maintain client database and company CRM
  • Schedule appointments; coordinating with clients and team (Photographer, Assistant, Makeup Artist, and Sales Rep, as necessary)
  • Represent Linda Mackie Photography at events, trade shows, and various networking opportunities
  • Maintain Social Media campaigns/accounts
  • Prepare studio space for presentations and photoshoots
  • Create professional, accurate emails, presentations, manuals, documents
  • Assist with creating, writing and editing blog posts, newsletter, brochures and emails
  • Create slideshows (client images, Key Note or PowerPoint Presentations)
  • Market research and analysis, identifying key players in the industry, and booking speaking opportunities
  • Basic bookkeeping including sorting/filing and using online software
  • File Management (Filing paper and organizing computer files using Dropbox etc.)
  • Develop and document each component of the Personal Assistant Position (for training purposes


  • High School Diploma (or equivalent)
  • Have a car and a valid license with a clean driving record
  • Have a Mac laptop and cell phone with unlimited minutes and text messaging


  • Experience as a personal/administrative assistant and/or experience in an office environment
  • Experience in Marketing and/or Public Relations
  • Experience with Mac software including but not limited to Pages, Numbers, Keynote etc); Microsoft Office experience an asset but not necessary
  • Experience using Photoshop and Lightroom
  • Experience with Social Media, including Facebook, Instagram, Google+, Pinterest, and Twitter
  • Comfortable and proficient at learning and applying new technical skills


  • Good planning and prioritization skills
  • Open to learning and taking direction
  • Highly organized and detail oriented
  • Relationship-building people skills
  • Strong phone and communication skills
  • Professional, diplomatic and positive attitude
  • Able to exercise good judgment and show initiative
  • High standard of work ethic, integrity and commitment to maintaining confidentiality
  • Research, troubleshooting and problem solving skills
  • Ability to prioritize tasks and effectively follow through to completion with little guidance once tasks have been assigned


  • Studio is located on the Westshore in Victoria, BC - (first 1-2 weeks (for trial/training) will be in the studio)
  • Work hours after training will be done mostly virtually with some time back in the studio
  • Estimated hours: 10 hours/month - flexible then gradually building up from there
  • Start Date is Monday, April 3rd, 2017


Compensation will begin at $15-$18 per hour, TBD based on experience, and situation.


The application process will take you about 10-15 minutes. If you're a great fit, Linda will contact you to learn more about your background and answer your questions via an online Skype interview. Successful candidates will be asked for an up-to-date criminal record check (cost reimbursed if hired) and 2-4 references.